Eastholme - Home for the Aged
Our HR Coordinator will support our HR Manager and HR Specialist with a variety of human resources coordination functions. This will include responsibility for the digitization of our paper-based HR documents and employee records, which involves scanning, labelling, indexing, and organizing documents into a digital format, ensuring accuracy and compliance with records and retention protocols, legislation, privacy regulations and terms of the collective agreements. The Coordinator will also assist in readying all HR records for upload to the new HRIS.
This is a temporary full-time opportunity for up to 1 year with the possibility for contract renewal at the end of the initial term.
Key Responsibilities:
- Scanning physical HR documents, such as employee files, onboarding paperwork, and performance reviews, into a digital format.
- Ensuring scanned documents are properly labelled, indexed, categorized, and organized for easy retrieval.
- Verifying the accuracy and completeness of scanned documents, ensuring they meet established standards.
- Ensuring all scanning and record management processes comply with relevant legislation, privacy regulations and policies.
- Providing support and training to other management and administration staff on scanning procedures and record management best practices.
- Supporting the HR team with coordination functions such as, but not limited to:
- Employee onboarding days and package preparation
- Assisting with certain recruitment processes
- Providing HR administrative assistance and support
- Liaise with payroll on employee matters
- Preparation of employment confirmation letters
- Assist with submission of WSIB paperwork
- Handling sensitive employee information with discretion and adhering to policies.
- 2-3 year post-secondary education in human resources with a minimum of 1 year working experience in the field.
- This is a great opportunity for someone new to the HR field who is looking to gain relevant experience
- Previous experience in scanning, indexing, and managing electronic records is preferred.
- Alternatively, strong administration skills/experience will also be considered.
- Ability to meticulously scan and verify data, ensuring accuracy and completeness.
- We cannot stress enough the need for accuracy and attention to detail.
- Ability to manage multiple tasks, prioritize work, and meet deadlines.
- We don’t want to sugarcoat it… This is our first foray into digitizing our employee records so there are a lot of files to organize with this project.
- Ability to communicate effectively with colleagues.
- Patience, good communication (and humility in the event you may have made an error) are all things we are looking for.
What Can We Offer to You?
Hourly wage of $25.00 based on a 40-hour work week.
An opportunity to contribute your skills to an awesome team.
A great learning environment to further develop your HR knowledge.
A place where you can be proud to work – we take pride in being a top employer in the community we serve!
How Can you Let Us Know About You?
Please submit your resume no later than Friday, May 01, 2026, to: HR@eastholme.ca
We thank everyone for their interest in joining our team! Selected applicants will be contacted for an interview.
Eastholme is an equal opportunity employer and values diversity in our workforce. We encourage applications from all qualified individuals. We are also AODA compliant and should you require accommodation in the hiring process, please do not hesitate to let us know -accommodations may be provided in all steps of the hiring process.
Please include a cover letter with your application that includes responses to the following questions:
- Please indicate if you have 2-3 year post-secondary education in human resources with a minimum of 1 year working experience in the field.
- Please indicate if you have previous experience scanning, indexing, and managing electronic records.
- Are you legally authorized to work in Canada for the next 6 months?
- Legislation requires all employees to undergo a Vulnerable Sector Screening/Criminal Background check. Are you willing to have this completed?
- Must be willing to obtain any, and all, required immunizations as set out by legislation or regulations.
- Do you have a reliable and consistent method of transportation to get to work in Powassan on any day of the week (Sunday through Saturday)?